The full regulations regarding late submissions, extensions and re-sits are published by the University in the Undergraduate and Postgraduate Modular Framework Handbooks. The information here is provided to assist staff in setting up and managing the process of submitting and grading electronically (SaGE), and is not the definitive statement by the University on these matters. If, for any reason, there is a discrepancy between the information provided in this document and that provided in the official Undergraduate and Postgraduate Modular Framework Handbooks, then the Undergraduate and Postgraduate Modular Framework Handbooks will take precedence.
Summary of regulations concerning late submissions
- University regulations allow students to submit work up to one week late. The penalty for late submission is that the grade is capped at a D- for undergraduate work, and a C- for postgraduate work.
- Late submissions apply only to the original first-sitting of an assignment. A student cannot submit late for a re-sit, so the late submission function should be turned off in Turnitin for re-sit assignments.
- If a student has submitted late for a first-sit assignment, their grade should be capped by the tutor who is marking the work, and the capped grade is the one that should be sent to the SAT. If the work fails to achieve the minimum pass standard, then the usual fail or non-submission grade should be given (G, F-, F, or F+)
- The decision to inform the student of what their grade would have been had they not submitted late is discretionary.
- If a student does not have an authorised extension and submits work more than one-week after the original submission date, it should be counted as a non-submission and awarded a G grade.
Summary of regulations concerning authorised extensions
- A tutor may grant a student an extension on their assignment for a maximum of two weeks. If a student requires more time than this, then they must apply for mitigating circumstances, which, if granted, will allow the student to submit their work for the relevant re-sit/2nd submission date.
- The marking tutor should not cap the grade if the student has been given an authorised extension and if the student submits the work before the expiry of the authorised extension period.
- A student who has been given an authorised extension may also make use of the late submission week which comes into effect at the end of their authorised extension period. This means that in exceptional circumstances a student may submit work up to a maximum of three weeks after the original submission date.
- If a student submits work after the agreed extension period, but before the expiry of the late submission week, then the late submission rules apply and the marking tutor should apply the appropriate cap on the grade.
- Any work submitted after the expiry of both the authorised extension period and the late submission week should be deemed a non-submission and awarded a G grade.
Work submitted in accordance with the regulations concerning late submissions and authorised extensions should be submitted to the same assignment submission point as all the other first-sit work. You should not normally create a separate assignment submission point to collect this work.
If you have set up your assignment submission point as set out our guide then you will have allowed late submissions to be accepted. This means that your students with authorised extensions and those submitting up to one week late without an extension will be able to submit their work.
What to do if a students tells you that they are unable to submit late
There are two reasons why a student may be unable to submit late.
(1) The submission point may not allow late submissions. If you are unsure whether or not you allowed students to submit after the due date, you will need to check the submission point to ensure that it has been set up to allow late submissions.
(2) The student may have already submitted a piece of work. A student can only submit after the due date if they have not submitted any work before the due date. On the due date, all submitted work is locked for assessment and re-submission is not allowed. Any work submitted after the due date is immediately locked for assessment.
If you have given a student an extension and they want to submit late, but have submitted a draft assignment before the due date, you will need to delete their draft submission from the inbox.
Regarding the SaGE process, the rules for re-sits are as follows:
- Students cannot submit work late for a re-sit.
- Tutors cannot grant extensions to students re-sitting an assignment.
- Re-sit grades must not be capped by the marking tutor – the full grade should be awarded and passed to the SAT.
Setting up a re-sit submission point
Re-sit work should be submitted to a new submission point. It is important that the re-sit submission point is clearly marked (e.g., if the first sit submission point was called ‘ES1 – Essay 1’, then you may want to call the re-sit submission point something like ‘ES1 RE-SIT – Essay 1 (Re-sit)’). It is also important that the re-sit submission point is set not to allow submissions after the due date, as these are not allowed.
To find out when the in-year and end-of-year re-sit dates are, please consult the appropriate modular framework handbook, or speak to your SAT.